Event Planning
As in business, having a plan with defined goals and objectives is critical to the success of an event. It leads the way to smart decisions and allows the teams and individuals working on every component of the event to understand the impact their decisions will have on the overall event. Event planning includes:

  • Objective Setting

  • Financial planning

  • Venue selection

  • Global and or regional tools/infrastructure selection

  • Internal communications (hard and soft copy, web management)

  • Agenda development

  • Award program design and implementation

  • Management of content development

  • Evaluation design and creation

  • Pre-event speaker management

Event Management and Delivery
     Now that you have a plan it’s time to pull the team together and get started. This involves multiple work streams, multiple stakeholders, and multiple team members, and making sure they all come together for a fantastic event is our specialty. Our Event Management and Delivery Services includes:
 

Event Management

  • Implementation and delivery of Event

  • Executive, stakeholder and vendor management

  • Engagement and management of local logistics vendors

  • Global and regional project management and all associated actions

  • Keynote & General Session Management

  • Management of invitation and registration processes (for attendees, speakers, partners, customers)

Financial Management

  • Cost Management

  • Reporting

Sub-vendor Management

  • Identification and negotiation with third-party vendors

  • Invoice management

Event Closure

     Closing the Event properly sets the stage for any subsequent events to be delivered. Focusing on three key elements, what worked, what didn’t work, and what was missing, Event closure includes:

  • Budget closure

  • Evaluation reporting and analysis

  • Post-Event reviews (Event team review, Stakeholder review)

  • Website update and clean-up (including event collateral, content and work program documentation)

Post Event Impact Analysis
     Hosting and attending internal corporate events is always a trade-off between the cost of delivery , the cost of attendance, the information obtained and the subsequent benefit delivered to the organization.

     We can help you measure and understand the impact your event has on the performance of your organization. We do this by establishing key metric questions and placing them in the event evaluation forms, and then implementing a post event study (usually 2-4 months post event). The results can then be used to tailor the structure of future events, the type of content, the method of delivery, and even the target audience. In addition, having these results can help your organization better determine funding allocation for future events based on the identified return on investment.
Post impact analysis includes:

  • Objective Setting

  • Design and implementation of study

  • Analysis and reporting of results

The GRASP Group    2300 McDermott Road    Suite 200-389    Plano TX 75248    USA